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Event & Room Booking
Forms
Event & Room Booking
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This field is for validation purposes and should be left unchanged.
Full Name
(Required)
Email
(Required)
So we can confirm the booking or come back to you with questions.
Club or Community Name
(Required)
Expected number of attendees
(Required)
0-25
25-50
50-100
100+
Is your club or community hosting a meeting or event?
(Required)
Meeting
Event
This decides which questions you are asked next.
Will the meeting be virtual or in-person?
(Required)
Virtual
In Person
What is the date or dates of the meeting?
(Required)
List every date if the meeting repeats.
Meeting Time
(Required)
Will the event be virtual or in-person?
(Required)
Virtual
In Person
What is the date of the event?
(Required)
What is the time of the event?
(Required)
If the event repeats, outline the upcoming dates
For example, every Tuesday from one date to another.
Who is hosting or co-hosting the event?
(Required)
Who is the target audience?
(Required)
Event title
(Required)
Event Description
(Required)
Desired location
(Required)
If it is taking place over Zoom, or anywhere else online, say so here.
Additional information
Special requests, accessibility needs, or anything else we should know.
Marketing and Promotion
(Required)
I accept
Events and activities cannot be promoted until they are approved through the Mohawk Students' Association. Please send any marketing or promotional items the event would like to display to
msaclubs@mohawkcollege.ca
.
Which of these applies to your booking?
(Required)
Animals
Charity, Fundraising and/or Sponsorship
External Speakers or Entertainers
Food and/or Beverage (including alcohol)
Travel (including but not limited to transportation)
Large events (100+ participants)
Lottery, Gambling and/or Prizes
Movie/TV Screening
Physical Activity
Potential Hazards or Dangerous Materials
Other
None of the above
These are the themes that carry risk. Pick the category that applies — some of them ask a few follow-up questions on the next page.
How will the funds be raised?
(Required)
How will the funds be collected?
(Required)
Will your club or community be donating proceeds or profits?
(Required)
If so, which organization will they go to?
How will the funds reach that organization?
(Required)
Who is the external speaker or entertainer?
(Required)
Are they part of an organization?
(Required)
If yes, give the organization name and the nature of their content.
Describe the food or beverage the club wishes to provide
(Required)
What is the purpose of the travel?
(Required)
Where does your club or community intend to travel to?
(Required)
What is the mode of transportation?
(Required)
How will the movie or TV show be delivered?
(Required)
Streaming service, disc, download, or something else.
Do you understand the attached policies?
(Required)
I understand
Please read the
Clubs & Communities policy
before submitting.
Please outline any additional event details
